Privacy Policy

Background

The Academy of Pharmaceutical Sciences (APS) understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website, https://www.apsgb.co.uk (“Our Site”) and (subject to the limited exceptions in section 5, below) We do not collect personal data about you unless you contact us (see section 4, below). Any personal data We do collect will only be used as permitted by law.

Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.

Definitions and Interpretation

In this Policy, the following terms shall have the following meanings:

“personal data”

means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site or by other means including emailing us. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and

“We/Us/Our”

means the Academy of Pharmaceutical Sciences Ltd, a limited company registered in England under company number 04245751, whose registered address and main trading address is Associaction Enterprises, Q House Troon Way Business Centre, Humberstone Lane Thurmaston, Leicester, LE4 9HA

Information About Us

2.1

Our Site is owned and operated by Academy of Pharmaceutical Sciences Ltd, a limited company registered in England under company number 04245751 whose registered address is as above.

2.2

Our VAT number is GB 782 1580 21.

2.3

The Academy of Pharmaceutical Sciences is the professional body for the pharmaceutical sciences in Great Britain.

What Does This Policy Cover?

This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.

What Data Do We Collect?

4.1

Subject to section 4.2 and 4.3 We do not collect any other personal data from you. We do not place cookies on your computer or device, nor do We use any other means of data collection.

4.2

On registration for Membership or Event booking we request personal information including your name, organisation, job title, business email address, and office phone/business mobile number. We hold and process this personal information submitted by our customers under the lawful basis of Legitimate Interest and customers can unsubscribe from the mailing list at any time.

4.3

If you send Us an email, We may collect your name, your email address, and any other information which you choose to give Us.

How Do We Use Your Data?

5.1

If We do collect any personal data, it will be processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 6, below.

5.2

If you contact Us, register for an event or membership and We obtain your personal details, We may use them as follows:

5.2.1

Supplying our products or services to you. For members this includes sending formal notices of AGMs, EGMs, and other such notices.

5.2.2

Personalising and tailoring our products or services for you.

5.2.3

To keep you informed of relevant activities, events and conferences.

5.2.4

To advise and inform you of relevant industry news, issues and developments.

5.2.5

Supplying you with emails that you have opted into.

5.3

You have the right to withdraw your consent to Us using your personal data at any time, and to request that We delete it by contacting [email protected]

5.4

We will not share any of your data with any third parties for any purposes.

5.5

Subject to the exceptions in this section, we will not share any of your data with any third parties for any purposes, save for

5.5.1

We may sometimes contract with third parties to supply products and services to you on our behalf. These may include hotels, venues, payment processing, delivery of goods, etc. In some cases, the third parties may require access to some or all of your data. Where any of your data is required for such a purpose, we will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, our obligations, and the obligations of the third party under the law.

5.5.2

We may compile statistics about the use of our site including data on traffic, usage patterns, user numbers, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you.

5.5.3

5.5.4

If required to do so to comply with legal proceedings.

How and Where Do We Store Your Data?

6.1

We only keep your personal data for as long as We need to in order to use it as described above in section 5, and/or for as long as We have your permission to keep it.

6.2

Your data will only be stored in the UK.

6.3

Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure any data We hold about you (even if it is only your email address).

6.4

Steps We take to secure and protect your data include:

6.4.1

Not sharing your email with any third parties unless you give Us permission.

6.4.2

We undertake quarterly security, vulnerability and penetration testing by an independent security provider

How Can You Access Your Data?

You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at the registered address as detailed in section 1 or using the contact details below in section 8.

Contacting Us

If you have any questions about Our Site or this Privacy Policy, please contact Us by email at [email protected], or by post at the address in section 1. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 7, above).

Changes to Our Privacy Policy

We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.